Record Set RiC-E03

Definition

One or more records that are grouped together by an Agent based on the records sharing one or more attributes or relations.

Scope notes

Record set is a kind of Record Resource. The member records in a Record Set may physically reside together, though physical proximity is not essential. In a particular context, an Agent (for example, administrator, records manager, archivist, end-user, etc.) may select the member records of a Record Set based on any shared attribute or attributes, or any shared relation or relations. The grouping of the records serves a purpose or purposes specific to the context of the Agent. For example, all member records of a Record Set have been accumulated by the same Agent; have the same Documentary Form Type; or are related to and document the same Activity. A Record Set may represent the act of classifying the records in accordance with a formal classification scheme that may be based on activity, subject, organizational structure, or other criteria; an act of archival arrangement (for example, based on common provenance); or some other selection and grouping that fulfils a particular purpose or purposes (for example, a classification that reflects or supports the purposes of a researcher). By exception, some records are brought together based on their not belonging in the context of selection to other designated groups: a 'Miscellaneous' series, for example. A Record Sset accumulated by an Agent in the course of life or work activity should be described in a manner that preserves context and evidential value. Record Sets may also contain other Record Sets. A Record Set or Record may simultaneously be a member of more than one Record Set, and over the course of its existence, a Record Set or Record may be a member of an indeterminate number of Record Sets in an indeterminate number of contexts. Record Sets and Records contained within a Record Set may be ordered into a sequence based on a common property or relation, or common properties or relations (for example, alphabetical by agent or related place); chronological order by creation date; or some other criterion (for example, an imposed order by relevance).

Declared attributes 1

Declared relations 4

Inherited attributes 7

Inherited relations 34